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Official Handbook and Guide for Members
Produced by the Elders of Phoenix Tear (Oct 2004)
I. Introduction:
To provide our membership with a set of guidelines and information deemed helpful to our members, the Elders of Phoenix Tear have created this document. In it are the general operating standards required of our members. Information contained here pertains to ALL operating factions of Phoenix Tear. Individual Phoenix Tear factions may add to their specific faction additional information and guidelines for membership in that faction as well as game specific requirements as deemed necessary by the Council of that faction.
Purpose:
To provide details about Guild History, Guild Charter and Guild Structure for the Phoenix Tear guild. Adherence to these guidelines is required of all Phoenix Tear members.
The Council of the faction in which you are a member of can impose additional guidelines and/or policies and procedures upon their members. However, all Phoenix Tear members will be responsible and accountable for knowledge of guidelines set forth in this document as well.
II. History:
Who we are:
Phoenix Tear guild was started in Oct 2004 by Miser, Derina, Gnarf, Emiliafay, Kennethjames, Vixel, and Suuladar in Everquest I. We are a small family oriented guild whose main purpose is to ensure fun play for our members.
We have been exploring Worlds Of Warcraft with the expectation of creating a chapter of Phoenix Tear there.
Currently we have a domain web site at www.phoenixtear.org in which faction web sites, rosters, message boards, and other informative tools can be reached. We are also always looking for a new game in which we may be able to spread a Phoenix Tear faction into.
III. Guild Charter:
Our Charter:
Charter
Joined together in a common cause we now partake in adventure. Respecting and defending those who stand beside us now, we believe in friends and family first before any assets of life are considered. Larger than life we fiercely defend our ideals. We follow the path of Phoenix Tear. The path is chosen from within by the greater majority. As do all things in life, we change as time passes by. We never compromise our ideals while understanding that it is only important to fight for things that truly matter. Our beliefs and each other.
Our ideals are:
Respect; For oneself, our brothers, guild, and those who we may meet.
Integrity; Never to lie nor cheat nor misrepresent.
Loyalty; Stand tall in the face of opposition and temptation.
Amendments:
<INSERT AMMENDMENTS HERE> I. Due to the 500 member restriction of World of Warcraft a secondary guild will be created named "Phoenix Teardrops" to house low-use alt characters. A channel is to be created to help facilitate communication between the PTD and the parent guild of Phoenix Tear which is to house main characters. II. Ex-Phoenix Tear members who wish to re-apply to Phoenix Tear will undergo a week long vote in the Internal Affairs section where members can vote yes or no and give a statement backing up their vote. After one week the High Council will tally up the votes. Less than 60% yes is an automatic no. More than 80% is an automatic yes. 60-80% will be voted on by the High Council based on the responses of the memberships statements. III. 1) Ex-Phoenix Tear members that leave once and wish to return to Phoenix Tear: A file is posted on the Internal Affairs forum. Phoenix Tear members comment/vote on the reapplication to join Phoenix Tear. 2) Ex-Phoenix Tear members that leave twice and wish to return to Phoenix Tear: Must provide a detailed, written explanation for both the first and second departure. These are submitted to the High Council for 1 week approval. The application is then posted on the Internal Affairs forum for guild approval. High Council has veto rights throughout the process.
3) Ex-Phoenix Tear members that leave three times and wish to return to Phoenix Tear: These applications will be dealt with on a case by case basis by the High Council. Baring extraordinary circumstances the chances of these applications being processed are extremely low.
IV. Guild Structure:
Guild Positions:
a. Elder
b. Historian
c. Web Master
d. Board Administrator
e. Board Moderator
Roles and Responsibilities at guild level
Elders:
Elders do not have specifically assigned duties. All Elders can and should perform all responsibilities of the Elders position. The way an individual becomes a Elder is by nomination. One of the active current Elders, or Faction Council member must give the nomination. There are no requirements for being nominated to the post of an Elder, however, contribution and dedication to Phoenix Tear shall be the basis in which the vote will be judged. A 75% or higher vote by all active current Elders is required for admission to the Elders. Being an Elder is the highest recognition and honors a Phoenix Tear member may attain. A 75% or higher vote of all active Elders may remove a person from their Elder status. An Elder may be called into review by request of any faction Council. The review must be by a 75% vote of that factions council.
The general Elder duties are:
· Approving and supervising migration of Phoenix Tear into other Internet gaming realms.
· Proposing amendments to our charter for ALL Phoenix Tear members. For the proposition to pass, a 75% vote by active current Elders is required.
Historian:
The Historian is responsible for recording all pertinent events in the history of Phoenix Tear. These events should be recorded and posted in the guild level Council area. Once approved, the history entry should be entered into the Annals area of the web site.
Web Master:
The Web Master position will entail maintaining the web site. This includes hosting (when applicable), upgrading software, adding portal functionality, and all around web stuff.
Board Administrator:
A Board Administrator is responsible for ensuring forums and content are kept up to date, users are granted the correct permissions, and building any new forums that are needed.
Board Moderator:
A Board Moderator is responsible for controlling the content of specific areas of the message boards. These positions are normally directly related to some position they are filling in the guild. For example, the Banker position should have moderator permissions for the faction specific banker forum.
Faction Positions:
a. Guild Leader
b. Assistant Guild Leader
c. Banker
d. Council Member
e. Secretary / Historian
f. Senior Member
g. Full Member
h. Probationary Member
i. Internal Affairs
j. Member Level Representatives
k. Ambassador
l. Raid Leaders
m. Recruiter
Roles and Responsibilities at faction level
Guild Leader:
The requirements for consideration for this position are:
1) Being a past Guild Leader in any Phoenix Tear faction.
2) Being a Council member of the specific faction with at least six months experience in that position.
A Phoenix Tear member can become faction Guild Leader the following ways.
1) By appointment of the Elders at the inception of a PT migration to a new Internet game.
2) 51% or a higher vote of the Council members of the faction in which they will serve.
A faction Guild Leader is the chief executive officer of the faction he was appointed or voted to serve. The faction Guild Leader is responsible for maintaining a current roster of members. The Guild Leader is also responsible for all administrative duties of the guild and ensuring they are completed. The Guild Leader has all the rights, privileges, and authority of a Council member, and is to moderate all Council meetings and determine any votes. The Guild Leader is responsible for initiating agreements, alliances, mergers into Phoenix Tear, and settle disputes within the guild and outside the guild. The Guild Leader should provide an example for all members of Phoenix Tear to emulate regarding integrity, respect, loyalty, compassion, and dedication. Any of these responsibilities can be delegated by the Guild Leader to other Council members as needed.
Assistant Guild Leader:
The requirements for consideration for this position are:
1) Being a past Council member in any Phoenix Tear faction.
2) Being a Council member of the specific faction.
A Phoenix Tear member can become faction Assistant Guild Leader the following ways.
1) By appointment of the faction Guild leader or Elders at the inception of a PT migration to a new Internet game.
2) By appointment of the faction Guild leader.
3) 51% or a higher vote of the Council members of the faction in which they will serve.
An Assistant Guild leader has all the rights and privileges of a Council member. They serve as the Chief Counsel for the Guild leader and Council in the faction in which they serve. They will provide assistance to the Guild leader with any matter the Guild leader may delegate. They are to replace a Guild leader due to absence of extended duration. An Assistant Guild leader should provide an example for all members of Phoenix Tear to emulate regarding integrity, respect, loyalty, compassion, dedication, and understanding. An Assistant Guild leader will help to settle disputes inside the guild and to settle disputes from outside the guild with the aid of the Guild leader.
Council Member:
The requirements for consideration for this position are:
1) Being a Full Member of Phoenix Tear within that faction for at least three months.
A Phoenix Tear member can become a faction Council Member the following ways.
1) By appointment of the Elders or the faction Guild Leader at the inception of a PT migration to a new Internet game.
2) By appointment of the faction Guild Leader to fill an empty Council slot.
3) Election by the members of the faction in which they will serve.
The Council is the governing body of the faction in which they serve. By a Council vote of 75%, or higher, they may add amendments to the charter for their faction, make agreements, accept alliances, negotiate mergers into Phoenix Tear, add faction officers, or impeach a faction Guild leader. The Council is the sole governing body which may dismiss senior Phoenix Tear members for grievous infractions of Phoenix Tear rules by a vote of 75% or higher. The Council will provide assistance to the Guild leader with any matter the Guild leader may delegate. A Council member should provide an example for all members of Phoenix Tear to emulate regarding integrity, respect, and loyalty. Council members may be required to settle disputes of Phoenix Tear members in their faction with integrity, and compassion and to settle disputes from outside the guild with integrity, and respect. A Council member may dismiss a standard Phoenix Tear member for a grievous infraction of Phoenix Tear rules with a 51% or higher vote of the Council. A Council member may dismiss a probationary Phoenix Tear after member makes three breaches of Phoenix Tear rules.
Banker:
The requirements for consideration for this position are:
1) Being a Full Phoenix Tear Member for at least 6 months.
A Phoenix Tear member can become faction Banker the following way.
1) By appointment by the faction Guild Leader.
The faction banker is required to store items and monies the faction decides to keep for the guilds benefit. Each faction Council will establish rules guiding the faction banker in their duties. The Banker may be required to provide a status of the bank and its contents at faction Council meetings.
Secretary / Historian:
The requirements for consideration for this position are:
1) Being a current Council member.
A Phoenix Tear member can become faction Secretary / Historian the following way.
1) By appointment of the faction Guild Leader.
Senior Member:
The requirements for consideration for this position are:
1) Being a member of the guild within that faction for at least two years.
2) Serving as an aid to or filling a position as a Council, Assistant Guild Leader or Guild Leader for a period of at least three months.
A Phoenix Tear member can become a Senior Member the following ways.
1) The faction Council must ratify this position.
2) Assignment by the faction Guild Leader.
Full Member:
The requirements for consideration for this position are:
1) Being a probationary member.
A person can become a member by the following.
1) Application to the guild.
2) Serving the mandatory probationary period.
A Full Member is responsible and accountable for all information contained in this document, and to be ready to explain the meaning of the various aspects of Phoenix Tear as outlined in this handbook.
Probationary Member
The requirements for consideration for this position are:
1) Filling out the guild Application.
A Probationary Member does not have voting rights within a faction. They are responcibile to learn the ways of a Phoenix Tear member. They need to determine if Phoenix Tear is what an individual desires in an on-line gaming guild. They will be evaluated by the guild to determine if the individual fits into the Phoenix Tear family. They are not completely accountable for all aspects of Phoenix Tear rules, however, they must demonstrate increased knowledge of Phoenix Tear ways throughout the probationary period before full membership is granted by the Council of the faction that uses the probationary member level.
Internal Affairs:
The requirements for consideration for this position are:
1) Being a Full Member in Phoenix Tear.
A Phoenix Tear member can become the Internal Affairs officer by appointment only.
Any faction may use the Internal Affairs position. This position will be responsible for communicating with the members to resolve issues between members.
Member Level Representatives:
The requirements for consideration for this position are:
1) Being a Full Member in the faction.
A Phoenix Tear member can become faction Level Representative by appointment only.
A faction Level Representative is responsible for communicating the desires and concerns of a specific level based group within the faction to the Council and Guild Leader. Level Representatives will be assigned based upon the level of a specific member and their participation within that level group.
Ambassador:
The requirements for consideration for this position are:
1) Being a Full Member in the faction.
A Phoenix Tear member can become faction Ambassador by appointment only.
A faction Ambassador is required to assist the Council with the creation and maintenance of alliances with other guilds and communities.
Raid Leaders:
The requirements for consideration for this position are:
1) Being a Full Member in the faction.
A Phoenix Tear member can become faction Raid Leader in the following ways.
1) Appointment by the faction Guild Leader or a Council
2) Organizing and leading raids on a regular basis and volunteering for the position. (Requires Council approval)
Raid Leaders are responsible for organizing and leading raids. Be sure you know the content as well as possible before scheduling a raid.
Recruiter:
The requirements for consideration for this position are:
1) Being a Full Member in the faction.
A Phoenix Tear member can become faction Recruiter by appointment only.
The faction Recruiter is responsible for ensuring that new members have followed all the guidelines and have a sponsor. The Recruiter will help smooth the new members transition into the guild.
Chain Of Command:
A. Elders
B. Faction Council / Guild leader / Assistant Guild leader
C. Faction Officer
D. Senior Phoenix Tear member
E. Full Phoenix Tear member
F. Probationary Phoenix Tear member
IV. Code of Conduct & Disciplinary Actions ; for every Phoenix Tear Member
A. Removal from Phoenix Tear:
1. Any traitorous or seditious act that endangers the solvency or integrity of the Phoenix Tear guild.
2. Repeated acts of behavior unbecoming a Phoenix Tear member i.e., consistent/continual anti-social behavior or complaints. To include the following types of actions, but not limited to, are: disrespect of Phoenix Tear officers and members, offensive language, swearing, training with intent, kill stealing, excessive disrespect to others, profiting from abuse of a known game bug.
V. General Information:
Our belief in integrity, loyalty and respect is who we are and what we desire of our guild mates. We will continue to develop our guild's abilities to defend and fight with integrity. Our goal is to have fun as we follow the path of Phoenix Tear. We live in the present, enjoy and reminisce our past, and we plan for the future.
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